International Teams Checklist

Required Forms for Registered Teams Due June 1

Team Roster (please review our roster guidelines before submitting):

You will now manage the following tasks from the roster menu:

Tournament Roster
Online Balance Due Payment Option
Hotel Confirmation, if applicable
Dormitory Housing List
Homestay Housing List
Transportation Request (Dorm teams only)

NSC Liability Parents Waiver:

Before you pick up that phone, check here for important roster and general tournament information. Many of your questions will be answered immediately…no matter what time of day or night!

Roster Guidelines

General Tournament Info

International Player Pass Form

Tournament Sanctioning Document:

Mailing Address: 1700 105th Ave NE, Blaine, MN 55449

Fax Number: 612.785.3660

Team Checklist

1. Complete the online tournament roster.

Preliminary roster is due June 1, 2008. Roster changes may continue until 1400 on Wednesday, July 9 for the Weekend tournament and Sunday, July 13 for the Week-long tournament.
Addresses required. Player addresses are directly linked to the NSC Liability Waiver as required by the State of Minnesota. Final rosters are printed prior to Final Team Check-in as noted above and will NOT reflect addresses.
A unique jersey number is required for each player; no jersey sharing permitted.
Provide each player’s primary position on final roster.
ALL guest players must be identified on the roster.

2. Direct parents to complete the online NSC Liability Waiver.

Provide parents with the tournament ID number for this task. Players are not permitted to participate in the tournament without a completed NSC Waiver on file.
You may monitor the progress of your parents by selecting View Roster from the online roster menu. The WV column stands for Waiver. Each time a parent completes the online waiver, an ‘X’ is displayed in this column to the left of the player’s name.
Waivers are tracked to each player’s address, not the parent’s email address. Therefore, a parent may complete the online waiver from any computer!

3. Obtain guest player loan form for any guest player that is not on your official state team roster.

If you have secured a player from the Schwan’s USA CUP Guest Player Program, add this player to your roster. The payment, liability waiver and permission-to-travel will be collected by the tournament for you.
If you have secured a guest player from Minnesota, simply add this player to your roster.
If you have secured a guest player from the United States or Canada, direct the player to contact his/her state association or province for obtaining permission-to-travel to this tournament. Once permission-to-travel has been received, forward the document to the tournament and add this player to your roster. Players will not be permitted to play without permission-to-travel on file prior to final team check-in. Fax: 763-785-3660
All international players must have a Schwan’s USA CUP youth player pass.
Guest Player Limit: 6 guest players may be rostered per team. For a complete explanation regarding guest players, see Rules.

4. Provide a copy of your team’s approved Permission-to-Travel. Fax: 763.785.3660

Contact your national federation for the permission-to-travel form or letter.
Include the USA CUP tournament sanctioning document with your permission to travel application.

5. Player fees are payable by Visa, MasterCard, check, money order or cash. Team payment only; no individual payments.

To pay by Visa or MasterCard, use the online Balance Due Payment option (available in the Roster menu).
For wire procedures, contact Colleen Bourdon at cbourdon@usacup.org
No invoice will be sent to your team.
For player fee breakdown, visit our fees section. Player fees are determined by the number of players on your roster.

6. Required hotel lodging, if applicable.

Provide the name, city and phone number of the hotel (use the Roster menu to submit this information). Update as needed.
Hotel contact information is used in an emergency. In the event that we are not able to contact you using your cell phone, we will contact you at the hotel.
The National Sports Center is also required by the State of Minnesota to track for economic impact. Did you know that the National Sports Center is second only to the Mall of America for economic impact and the number of annual visitors?

7. Dormitory lodging

Complete the online dormitory housing list (use the Roster menu to submit this information).
Preliminary dormitory housing lists are due June 1. Final dormitory housing lists must be received no later than June 13. Any additions to the housing list are not guaranteed after June 13.
Individuals dropping from the dormitory housing list July 1 will not be refunded the housing fee; player fees will be refunded.
Dormitory assignments will be posted online June 23.
Special requests are not guaranteed and will be fulfilled if possible based on date of application.

8. Homestay Housing List – Confirmed Homestay Teams Only

Complete the online Homestay Assignment (use the Roster menu to submit this information).
Contact Colleen Bourdon at cbourdon@usacup.org for assistance.

9. Transportation Request - Dormitory Teams Only

If your team requires complimentary transportation between point of arrival and dormitory at the beginning and end of the tournament, complete the online transportation request (use the Roster menu to submit this information).
Update the transportation request as changes occur in your travel schedule.

10. Player passes are required for play.

Youth player passes and passports are required at Final Team Check-in. Player passes only are presented at the start of each game.
The USA CUP International Player Pass Form is required. Make a player pass for each player.
- Use player’s full name.
- Make certain that the player’s birth date is the same date indicated on the passport.
- Player’s signature must match the player’s full name.
- Do not laminate the player pass. We will laminate the passes for you at Final Team Check-in.

11. Print the rules. Coaches are responsible for knowing the rules in advance. Express concerns prior to the start of each game.

12. Print the Activities Packet. Check out all that USA CUP has to offer!